Key Dates

Registration begins: March 2023

Abstract Submission Deadline: 14 July 2023 (only poster)

Early Bird Registration ends:  Sunday, 21 May 2023

Regular Registration begins: Monday, 22 May 2023

Registration fee

Full Delegate:

early bird - 2 130 PLN*
standard - 2 650 PLN*

Student, PhD Student, Retired Delegate:

early bird - 1 450 PLN*
standard - 1 700 PLN*

Accompanying person: 610 PLN**

Conference Dinner – tickets: 658 PLN

Particular CLIRSPEC members and delegates from Developing Countries receive discounted registration fee:
We are pleased to announce that we offer 240 PLN discount for fee for students and early stage researcher (up to 3 years after PhD) from Developing Countries and CLIRSPEC Members (limited offer). The application should be sent till May 10th 2023 to the following address:

* Registration fee includes: access to the entire conference program including Perspective Session, Opening and Closing Ceremony, Plenary Sessions and Oral Presentations, workshops of Companies, Poster Sessions, Coffee Breaks, Lunches, tickets for public transport in the city of Krakow valid for the entire duration of the conference. Additionally, the access to the Conference Book (pdf), the Book of Abstract (pdf) and other conference materials available online on the Conference website.

**Accompanying person fee includes: access to the Coffee Breaks, Lunches, Welcome Cocktail and the organized city tour

After registration, participants will receive an automatically generated notification email to the email address provided in the registration form. If you did not receive a notification e-mail within an hour of submission of your registration, please check your spam folder/junk mail or contact the Conference Organizing Office to confirm your registration status (email

Please note: the date when the bank transfer has been made (in accordance with the deadlines mentioned above in Key Dates) will be considered as the date of participant’s registration. Should one deadline be missed, the price of the next applicable fee will be charged automatically.

Terms and Conditions ICAVS12

Please click to download the Terms and Conditions. Participants shall be bound by these terms and conditions upon registering for the Congress and are advised to read and understand these terms carefully before registering.

The following types of payment are available in the system:

a) payment to the Bank account, based on a proforma invoice (with fourteen-day payment term) that will be issued by the Conference Organizing Office and will be available on the Participant’s account in the registration system. Notification of issuing a pro forma invoice will be sent by e-mail to the e-mail address provided by the Participant in the registration form. All payments should have the following notification: Participant’s Name(s) + ICAVS 2023 and the number of pro forma invoice.

Please note that if participants whose participation in the Conference constitutes a vocational education service and is financed entirely from public funds (from polish institutions only) are entitled to VAT exemption. In that case payment based on a proforma invoice is obligatory. More information available in the Terms and Conditions and in the Registration system.

b) payment by online payment system (credit card or quick transfer),


  • Term and Conditions ICAVS12 236.36KB, pdf